|The Fort Smith Historical Society had a regular meeting on July 19, 2006, at 5 p.m. in the small meeting room of the main library. Attending were members Jerry Hendricks, Becky Chancey, J.P. Chancey, Jo Tillery, Jerry Akins, Chuck Raney, Billy Higgins, Chloe Lamon, Joanne Swafford, Joe Wasson, Carole Barger, Floyd Barger, Rena Westbrook, and one guest, Al Whitson.
Billy Higgins, President, called the meeting to order.
Copies of the minutes of the last meeting by Chloe Lamon were distributed to board members. A motion to accept the minutes as read was made, seconded and passed unanimously.
Joanne Swafford handed out copies of the treasurer's report. It was suggested that a separate category be kept on the WW II Veteran's project. Grant funds are available the governor may grant up to $6,000 for a Humanities grant and we will need to account for expenses. A log of the hours that Historical Society members spend on interviews, taping, etc. can be used as matching funds. Joe Wasson and Carole Barger have conducted interviews with several vets, and their stories, such as one about a typhoon, are very interesting. These could be used in educating people. They have made copies of each DVD one for the library, one for the office, one to give to each family, etc. If we receive a grant, we could use the funds to reimburse the HS for supplies such as the camera, that we have already purchased. Every issue of the coming journals will have a veteran's story. It was suggested that we print an extra journal just on WWII veterans. We could advertise and sell them. There was a suggestion that we might need to make a budget, which we have not done in the past. Carole mentioned that we might have another get together for veterans this fall. A motion to accept the treasurers report as read was made, seconded, and passed unanimously.
Jo Tillery handed out copies of the membership report. Total membership is down from last year. A suggestion to increase our numbers was to place a placard in the genealogy department of the library. Another was to try to enroll more students. There were questions about the cost of different memberships. Those figures are in the October 2005 minutes. A motion to accept the membership report as read was made, seconded, and passed unanimously.
Joe and Carole reported on the progress of the next journal. August 15 is the deadline to get everything to the printer. They said that the material has been taken to Cathy Peterson who works with the Times Record. She has everything organized, and the journal should be ready by August 29. This time RSVP will put them together and prepare for mailing. We don't print as many journals now as we did in the past, and costs are about half. Now that the journal is on CDs, we can go back and print more if needed. Joanne and Jimmy Ciulla went out to Fort Chaffee and picked up more journals to place in the main library. It was suggested that we give a complete set of journals to Fort Smith school libraries. There was a question about giving them to elementary schools, or just to junior and senior high schools. Perhaps elementary schools could request them if they feel they would be beneficial. Billy Higgins asked for volunteers to form a committee to see if the schools want and have room for them. Joanne, Joe, and Jerry Hendricks volunteered.
Old Business: A question came up asking if the Boreham Library would continue to digitize the journals, and if they can give us a CD when they get one digitized. There was a question about copyright laws and selling back issues on the computer. The HS has not required a release in the past, but has started getting release slips signed with the WWII interviews. It was suggested that we should get permission slips signed on all articles and photos in the future. The board decided to table the issue this time. Carole is making a topical index on WWII interviews, which can be filed at the library. She has 9" x 12" envelopes for each person which contain the tape, CD, and permission slip. She wants to buy a fire proof file cabinet for these and has included it in her request for a grant.
New Business: Rena Westbrook mentioned that Art Burton will visit Ft. Smith on August 12 through the 14. There will be a re-enactment of the Bass Reeves trial. Reeves was accused of murder in the Indian Territory. Tickets and a copy of Burton's book will be $75.00 each. To sit on the jury, tickets and the book will be $100. Sunday tickets will be $4 to $10. The Saturday evening re-enactment will be filmed. Proceeds will go toward a bronze statue of Reeves taking a writ from Judge Parker. The library is a sponsor. Billy said that James R. Moulton will have a book signing on "Peter the Great" at the library. He is the grandson of Dr. Everett Moulton.
The next meeting of the Historical Society will be October 18, at 5 p.m. in the small meeting room of the library.
There being no further business, the meeting was adjourned by the President, Billy Higgins.
Chloe Lamon, Recording Secretary
|Minutes of other Society meetings:
May 31, 2006